How To - 7 Day Statement of Trade


Introduction

This document will run through every section of the 7 Day Statement of Trade to help you gain a better understanding of the most frequently used report within Aztec.

At a high level, the 7 Day Statement of Trade will provide you with a breakdown of your finances for the week, and will include all declarations, variances, cash on site figures, banking amounts and more.

You can access the report by logging in to Aztec > Reports, and then either:

  • Select it from the list presented in the main window

  • Search for it by name

  • Access it via the topic folders on the left-hand side, or

  • Select it from the Favourites folder if you have previously saved it there.


We will now run through each section that you will find included within the 7 Day Statement of Trade, providing you with an insight into the data contained and benefit of each.


Gross Sales

The Gross Sales are the total value (£s) rung through the terminal that may or may not have been paid prior to any promotions or discounts being applied. These are split by reporting divisions.


'Other' sales are the total £'s received for items that report outside of your Wet and Dry Sales.

For example: accommodation, door fee, room hire, etc., that have been rung through the terminal and may/may not have been paid prior to any promotions or discounts being applied.



Promotions

The value of any promotions that have been applied to any transactions on the terminal.


Discounts

The value of any discounts that have been applied to any transactions on the terminal.



Sales after Promo and Disc

The gross sales less any promotions or discounts.



Tips

EFT Card Tips that have been applied as part of the sales / payment process against any transaction on the terminal. For more detail on this, you can view the Employee Sales and Payments report.


Service Charge

Service charges that have been applied as part of the sales / payment process against any transaction on the terminal. This is Brand Specific.



Brought Forward/Carried Forward


You will only see this information on a LIVE Day.


  • Sales Unpaid - Sales that are rung through the terminal but are not yet paid are reported as a sale unpaid on the 7 Day Statement of Trade; if running the report during a service period where tables / accounts are open, sales unpaid will be displayed. If you allow sales to be kept open overnight, then these will be reported on the respective business day brought forward figure and then on to the next day as a carried forward figure.

  • Money Undeclared B/Fwd - When ending a session on the terminal, sales that has not yet been paid will be reported. i.e. Open Tabs.



Deferred Income

The values for any deferred income that have been taken through the terminal, e.g., gift cards.



Declared Payments

Each of the declared payments entered in the declaration screen will be displayed here, as well as a total value. If configured, any integrated card payments may show as a breakdown of the card schemes e.g. Visa, Mastercard, etc.

  • Card Manual - Manual Card Payments processed using the Fall-Back Payment option on the Terminals.

  • Gift Card - Generated by selecting Local Guest recovery at the terminals. For more detail you will need to use the Detailed Transaction report which you will find on the front page in Other Useful Reports.

  • Loc Promo WET - This is the value of "Local Promo Wet or Dry" as processed through the terminals. For the detail of this you will need to use The Detailed Transactions Report found in Other Useful Reports.

  • Loc Promo DRY - This is the value of "Local Promo Wet or Dry" as processed through the terminals. For the detail of this you will need to use The Detailed Transactions Report found in Other Useful Reports.

  • Card Payment CNP - Card Payments Customer Not Present for example: Over the telephone deposits.

  • Walkout - Generated by Pressing the "Walk Out" option through the terminal.

  • Card Payment NTA - Card Payments with No Tip added by the team member at point of payment.

  • Cash Drawer Assign (-) - Any assignments of cash drawer inserts or money belts are displayed – assignments are where they have been allocated out to a terminal or server.

  • Uplift - Cash Uplifted (Skims completed) from the terminals.

  • Increased Float (-) - If any float increases to cash drawer inserts or money belts have been performed these will be displayed as a total value.


Auto Banking


Some payment methods, such as Gift Cards and Local Promo Wet/Dry will be set to auto banked and will therefore not be part of any figure to manually bank through the finance system. .



Declaration Variances

Any variances that have been created as part of session change declarations will be displayed as a total value.


Bookings

  • Opening Bookings Ledger - The opening value of all deposits is displayed at the beginning of each day prior to any movement of deposit values.

  • Received - Deposits that have been received are displayed as a total value.

  • Redeemed - Deposits that have been redeemed are displayed as a total value.

  • Forfeited - Deposits that have been forfeited and lost by the customer are displayed as a total value.



Ledgers

  • Opening Sales Ledger - The opening value of all ledger accounts is displayed at the beginning of each day prior to any movement of ledger values.

  • Posted - Posted charges to any sales ledger accounts are displayed as a total value.

  • Settled - Settled charges to any sales ledger accounts are displayed as a total value.



Opening Cash on Site

  • Declared Cash Added - Money declared through the terminals and money belts.

  • Uplift – The value of uplifts from the terminal(s).

  • Increase Float - The value of cash increased to inserts from the safe.

  • Back Office Misc. Income - The value of all Miscellaneous Income added e.g., Machine Income.

  • Back Office Misc. Expenses (-) - The value of all Miscellaneous Expenses added.

  • ATM Refill (-) - The value of ATM refills.

  • ATM Declaration - Declaration Amount of the ATM.

  • Count Variance - The total SAFE(s) variance only.

  • Cash/Cheques banked (-) - The value of Banking for the day, e.g., Post Office/G4S/Loomis



Cash on Site

Cash on site values and locations.